MS Excel shortcut Keys – Navigation and Selection

 Basic Navigation Shortcuts in Excel :

• Arrow keys                         To  Move from one cell to another cell.
• Tab                                      To  Move once cell to right
• Shift + Tab                          To  Move once cell to left.
• Page Up                              To Move one screen up or down.
• Page Down                         To Move one screen up or down.
• Alt + Page Up                     To Move One screen Left side
• Alt + Page Down                To Move One screen Right side
•  Ctrl + Home                       To Move to the beginning of Sheet
• Home                                  To  Move to the beginning of Row
• Ctrl + End                           To  Move to the last cell that contains data
• Ctrl + Arrow keys               To Move to next cell that contains data. (It ignores blank cell)

 

Selection Shortcuts in Excel :

• Ctrl+G              –               To select row/ column via Go To menu

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Common Options available after selecting single cell/row/column:

a) Delete selected cell/row/column/range

b) Insert same number of selected cell/row/column/range

c) Format cell/row/column/range.

d)  Copy or Cut selected cell/row/column/range

e) Hide or Unhide selected cell/row/column/range

and many other useful commands as required.

 

Edit cell in excel and Navigate inside Cell:

These commands work inside a cell.

• F2                                                  To edit cell.
• Esc                                                 To cancel edit
• Home                                             To Jump to beginning
• End                                                 To end of cell
• Arrow Keys                                    To move within cell
• Ctrl+Arrow Left/ Right                  To navigate by one word left/ right
• Shift+Arrow Left/Right                  To Select one character to the left/ right
• Ctrl+Shift+Arrow Left/Right          To Select one word to the left/ right
• Shift+ Home/End                            To Select all words from cursor point to beginning/ end of cell
• Delete                                              To delete one character left of cursor
• Backspace                                       To delete one character right of cursor
• Ctrl+Delete                                     To delete all words from cursor point to the end.
• Alt+Enter                                        To start a new line inside cell.
• Ctrl+Enter                                       To complete cell entry with moving.

Navigate outside cell:

• Enter                            To move one cell down after completion of entry.
• Shift+Enter                  To move one cell up after completion of entry.
• Tab                               To move one cell right after completion of entry
• Shift + Tab                   To move one cell left after completion of entry.
• Ctrl + ~                        To view actual contents or formula of sheet
• Shift+Arrow Up/Down and select cells, now press F2 and type something, then press Ctrl+Enter, It will fill same content up/down to all selected cells.

 

Basic excel shortcut keys useful with selection commands:

• Ctrl+X                    To Cut selected cell
• Ctrl+C                    To Copy selected cells
• Ctrl+V                    To Paste after copy or cut action performed
• Ctrl+Alt+V             To Open Paste Special Menu after copy or cut action performed

Options available after Paste special menu:-

• Ctrl+Alt+V, then V,     Enter  Paste Values
• Ctrl+Alt+V, then T,      Enter   Paste Formats
• Alt+Ctrl+V, then E,      Enter  Paste Transposed
• Ctrl+Alt+V, then W,      Enter Paste Column Width
• Ctrl+Alt+V, then U,      Enter  Paste Values and Number Formats
• F3            Paste a defined name into a formula

Watch all 4 Youtube videos of excel shortcut keys below. Double click in frame for Full screen.



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