MS Powerpoint Keyboard Shortcut – Microsoft Powerpoint Tutorial

MS Powerpoint Shortcut Keys – Microsoft Powerpoint Tutorial:

Keyboard shortcut keys help to minimizes the involvement of mouse and allow you to play with your keyboard. MS Powerpoint shortcut keys help to achieve efficiency and work productivity.
The powerpoint shortcut keys covered here are apply to all popular versions of MS Powerpoint such as Microsoft Powerpoint 2016, Microsoft Powerpoint 2013, Microsoft Powerpoint 2010, Microsoft Powerpoint 2007.

Microsoft Powerpoint Tutorial – Most frequent used MS Powerpoint shortcut keys – 1

Keys	Purpose
Ctrl + N	To Open new Microsoft presentation
Ctrl+B	To Make selected text bold
Alt+H, then F, and then S	To Change the font size for selected text
Alt+W, then Q	To adjust zoom size for the slide
Ctrl+X	To Cut selected text, object, or slide
Ctrl+C	To Copy selected text, object, or slide
Ctrl+V	To Paste copied or cut text, object, or slide
Ctrl + Alt + V    or    F4	To Open Paste Special Window
Ctrl + U	To Underline selected text/Hide the pointer and navigation button  during slide show.
Ctrl+Z	To Undo the last action.
Ctrl + Y	To Repeat or redo the last action
Ctrl + A	To Select all slides from Slides Panel or Select all slide objects or or Select all text from Outline
Ctrl + D	To Duplicate slides or slide objects or selected layout
Ctrl + F	To Open the Find dialog box
Ctrl + G	To Group selected slide objects
Ctrl + Shift + G	To Ungroup objects
Ctrl + H	To Open Replace dialog box
Ctrl + Shift + N	To make Duplicates of active presentation
Ctrl + I	To Change selected text into Italic
Ctrl + J	Justify selected text
Ctrl + K	To Insert hyperlink
Ctrl + L	For Left alignment
Ctrl + Shift + F	To Open the Font dialog box to format the text.
Ctrl + Shift + >	To Increase the font size.
Ctrl + Shift + <	To Decrease the font size.

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MS Powerpoint Shortcut Keys – Most frequent used MS Powerpoint shortcut keys – 2

Ctrl + T	To Open the Font dialog box to format the text in selected container or object.
Shift + F3	To Text case( lowercase, or uppercase)
Ctrl + M	To Insert New Slide
Ctrl + O	Open presentation
Ctrl + P/Ctrl + Shift + F12	To Opens Print window
Ctrl + F2	To Displays print preview
Ctrl + Q	Exit PowerPoint
Ctrl + R	For Right alignment
Ctrl + S	To Save current work of existing file. It opens Save As window if saving file for first time.
Ctrl + 1	Access formatting options for a selected chart element
Ctrl + F1	To Hide and unhide Ribbon
Ctrl + F4	To Close active presentation
Alt + Tab	To Switch between 2 or more Presentation
Alt+N, then P	To Insert a picture
Alt+H, then S, and then H	To Insert a shape
Alt+G then H	To Select a theme
Alt+H, then  L	To Select a slide layout
Page Down	Move to the next slide
Page Up	Move to the previous slide
Alt+H	To Explore Home tab(Ribbon)
Alt+N	To Explore Insert tab(Ribbon)
Alt+S, then B	To Start the slide show
Esc	End the slide show
Ctrl + W	To Close PowerPoint

 Shortcut keys in Powerpoint to navigate in Text holder:

Keys	Purpose
Left Arrow	To move one character to the left.
Right Arrow	To move one character to the right.
Up Arrow	To move one line up.
Down Arrow	To move one line down.
End	To move to the end of a line.
Home	To move to the beginning of a line.
Ctrl+Left Arrow	To move one word to the left.
Ctrl+Right Arrow	To move one word to the right.
Ctrl+End	To move to the end of a text box.
Ctrl+Home	To move to the beginning of a text box.
Ctrl+Up Arrow	To move up one paragraph.
Ctrl+Down Arrow	To move down one paragraph.
Ctrl+Enter	To move to the next body text placeholder. And after the last placeholder on a slide, this action inserts a new slide with the same slide layout as the original slide.
Move around in and work in tables
Keys	Purpose
Tab	To Move to the next cell.
Shift+Tab	To Move to the previous cell.
Enter	To Start a new paragraph.
Tab in the bottom right table cell.	To Add a new row at the bottom of the table.
Down Arrow	To Move to the next row.
Up Arrow	To Move to the previous row.
Ctrl+Tab	To Insert a tab in a cell.

 

MS Powerpoint shortcut keys to Select text and objects:

Keys	Purpose
Shift + Right Arrow	To Select one character to the right.
Shift + Left Arrow	To Select one character to the left.
Shift + Up Arrow	To Select one line up (with the cursor at the beginning of a line).
Shift + Down Arrow	To Select one line down (with the cursor at the beginning of a line).
Ctrl + Shift + Right Arrow	To Select to the end of a word.
Ctrl + Shift + Left Arrow	To Select to the beginning of a word.
ESC	To Select an object (when the text inside the object is selected).
Tab or Shift + Tab	To Select another object (when one object is selected).
Ctrl + [	To move object back one position.
Ctrl + ]	To move object forward one position.
Ctrl + Shift + [	To Send object to back.
Ctrl + Shift + ]	To Send object to front.
Enter	To edit selected object for text
Ctrl + A (on the Slides tab)	To Select all objects.
Ctrl+A (in Slide Sorter view)	To Select all slides.
Ctrl+A (on the Outline tab)	To Select all text.
Ctrl + SPACE	To Play or pause media.

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Cut, Copy, Paste and Delete command in MS Powerpoint shortcut keys:

Keys	Purpose
Backspace	To Delete one character to the left.
Ctrl+Backspace	To Delete one word to the left.
Delete	To Delete one character to the right.
Ctrl+Delete	To Delete one word to the right.
Ctrl+X	To Cut selected object or text.
Ctrl+C	To Copy selected object or text.
Ctrl+V	To Paste cut or copied object or text.
Ctrl+Z	To Undo the last action.
Ctrl+Y	To Redo the last action.
Ctrl+Shift+C	To Copy formatting only.
Ctrl+Shift+V	To Paste formatting only.
Alt+Shift+C	To Copy animation painter
Alt+Shift+V	To Paste animation painter
Ctrl+Alt+V	To Open Paste Special dialog box.

 

MS Powerpoint shortcut Keys to Control your slide show during the presentation.

Press Alt+S, then B to enter Slide Show mode. and then use following keys.

Keys	Purpose
Enter or Right Arrow or Spacebar	To activate the next animation or move to the next slide.
Left Arrow or Up Arrow or Backspace	To activate the previous animation or back to the previous slide.
(number)+Enter	Go to slide number.
Ctrl + P	To change the pointer to a pen.
Ctrl + A	To change the pointer to an arrow.
Ctrl + E	To change the pointer to an eraser
Ctrl + M	To show or hide ink markup
Ctrl + H	To hide the pointer and navigation button immediately.
Ctrl + U	To hide the pointer and navigation button in 15 seconds.
Ctrl + S	To view the All Slides dialog box
Ctrl + T	To view the computer task bar
B or .	To display a blank black slide.
W or ,	To display a blank white slide.
S	To stop or restart an automatic presentation.
ESC	To end a presentation.
E	To erase on-screen annotations.
H	Go to the next slide, if the next slide is hidde
T	To set new timings while rehearsing.
R	To re-record slide narration and timing
Press and hold Left Mouse button for several seconds	To return to the first slide.
Shift + F10	To display the shortcut menu.
Tab	Go to the first or next hyperlink on the current slide.
Shift + Tab	Go to the last or previous hyperlink on the current slide.

MS Powerpoint Shortcut keys to Control video and other media during a presentation:

Keys	Purpose
Alt+Q	To Stop media playback.
Ctrl+Space	To Play or pause media.
Alt+Down	To Decrease the sound volume.
Alt+U	To Mute the sound.
Alt+Shift+Page Down	To forward three seconds.
Alt+Shift+Page Up	To backward three seconds.
Alt+J	To Show/Hide audio and subtitles menu.
Alt+P	To Toggle between play and pause.
Alt+End	Go to the next bookmark.
Alt+Home	Go to the previous bookmark.
Alt+Up	Increase the sound volume.

 

Use Access Keys to find command by navigating within ribbon :

If you do not remember individual shortcut key, Do not worry. Learn to use an Access Key. Every Command in MS Office software can be accessed by using an Access key.

Alt+F	To Open the File page.
Alt+H	To Open the Home tab.
Alt+N	Open the Insert tab.
Alt+G	To Open the Design tab.
Alt+T	To Open the Transitions tab.
Alt+A	Open the Animations tab.
Alt+S	To Open the Slide Show tab.
Alt+R	To Open the Review tab.
Alt+W	Open the View tab.
Alt+Q, and then enter the search term (2016)	To Open the Tell me box.

Note :

1) Press the Tab key or Shift+Tab to move between commands. Press Tab to move forward and Shift+Tab to move backward through the commands in order. You can also press the arrow keys.

2) Use Spacebar or Enter to choose command if it is button.

3) Press Alt + Down Arrow or Spacebar to open Button that includes menu of additional commands. Use arrow keys to move within menu item. To select the option, press Spacebar or Enter.

 

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